Organisations everywhere are challenged with managing decades of legacy paper records, leading to over-retention, escalating costs, and increased risk. What if there was a way to break free from the past? Follow the path from storage to action.
Iron Mountain offers more than records storage. Whether your records are stored with us, another vendor, or onsite, we have a suite of options and innovative solutions designed to manage your entire records inventory.
Ready to explore the possibilities? Tour our interactive records centre and discover how we can help you manage your paper records under one roof.
Secure offsite records storage helps organisations like yours manage and protect vital information. But over-retaining records can result in increased cost and risk.
The answer lies in cleaning up your legacy files by making informed and defensible decisions about what to keep, digitise, or destroy.
Are you ready to streamline your records inventory, reduce cost, minimise risk, and prepare for AI with confidence? See the power of safe and secure records management as you venture inside one of our records centres, where few people get to go!
Video: Records centre facility tour It's finally time to clean up your legacy records
Is it time to clean up your legacy records but you're not sure how or where to begin?
We can help analyse your inventory, give you visibility into the areas that need attention, and create an action plan to get started.
Start with Compass.
Infographic: Legacy records cleanup starts with Compass Video: Clean up your paper records inventory
Failure to assign record codes according to your retention policies means you're likely over-retaining records and increasing unnecessary costs and risks. It also limits your ability to respond quickly to compliance requirements and business opportunities.
Here's how we can help you assign record codes at scale.
Video: Assign record codes at scale with Iron Mountain Smart Assign Solution Guide: Smart Assign Overview: Iron Mountain Policy Centre
You need to know what you're storing so you can make critical disposition decisions about your inventory. Without box-level metadata or descriptive information, you'll never know what's inside all those boxes.
To move forward, it's time to get to know your records inside and out.
Video: Discover what's hiding in your record storage boxes with Iron Mountain Smart Reveal Solution Guide: Smart Reveal
Commingled files are a liability that can inflate storage costs, increase risks, and stymie the flow of critical information. Sorting your commingled files is a key activity in deciding whether to retain, digitise, or dispose of them.
Ready to sort it out? Keep going!
Video: Sort your commingled records with Iron Mountain Smart Sort Solution Guide: Iron Mountain Smart Sort
For records that have met their retention requirements, the next step is secure destruction.
Iron Mountain secure shredding services protect the privacy of your information by destroying paper records and documents, plastics, and media in a cost-efficient, safe, and compliant way.
Ready to shred?
Video: Tour an Iron Mountain secure shred facility Report: Read the secure shredding Green Report
Now that you've sorted and organised your physical records, you can make strategic digitisation decisions. Identify and scan only the most critical records to save time, money, and resources.
Ready to digitise?
Blog: The bridge to digital Overview: Iron Mountain Document scanning and digital storage
Where are you headed once your physical inventory is in order? Get the most from your information and be ready for whatever the future holds by cleaning up your digital records and adopting a secure, efficient, compliant, and AI-ready program.
Explore the goals for your digital strategy and learn how to build a foundation for success.
Article: Clean up redundant, obsolete, and trivial (ROT) data Infographic: From hidden potential to the power of AI
Throughout your cleanup journey, a dedicated team of trained experts can make all the difference.
From building retention policies to bolstering your staff with records and information management (RIM) experts, we can support you with the right expertise to make it happen.
Article: Data governance vs. information governance Overview: Information governance advisory services Overview: Dedicated professional staffing
Vehicles play an important role in managing your records with Iron Mountain. We're taking a comprehensive approach to reducing our fleet's environmental impact, including through the use of biofuel and route optimisation.
To date, 12% of our global fleet of company trucks and vans has already been converted to electric.
Video: A greener fleet for Iron Mountain
Iron Mountain understands the value of sustainability and is committed to achieving net-zero emissions by 2040.
We've implemented a programmable thermostat program at more than 40 sites and retrofitted over 266,000 fixtures with LED bulbs and motion sensors to help move our energy efforts forward.
Infographic: Iron Mountain takes action to reach net-zero emissions
Tackle complex records inventories with Smart Records Cleanup Suite. Streamline access, improve governance, and support digital transformation.
Optimise space, reduce risk, and enhance sustainability
Transform your business and centralise your information with digital scanning and storage
Preserve your important records with highly secure and compliant offsite storage